Job Description

## Executive Assistant (Remote – Full-Time)

**Location:** Brazil (Preferred)

**Schedule:** U.S. Business Hours (EST/CST overlap required)

**Hours:** 40 hours/week

**Compensation:** $400 – $800+ USD/month (based on experience and performance)

**Type:** Full-Time Remote Role

### About the Role

We are a U.S.-based dental laboratory looking for a highly organized Executive Assistant to support our founders with daily operations.

This role involves scheduling, communication, documentation, research, and general administrative support to help keep internal workflows organized and efficient.

### Key Responsibilities

* Manage calendars, meetings, and scheduling for leadership
* Draft, edit, and send professional emails and internal communications
* Handle data entry, CRM updates, and list management (Airtable, GoHighLevel)
* Conduct research on vendors, tools, and business needs
* Organize documents, spreadsheets, SOPs, and shared drives
* Coordinate with internal team members and follow up on tasks
* Prepare summaries and reports for leadership review
* Assist with logistics tracking and coordination when needed
* Support general administrative and operational tasks

### Requirements

* Strong written and verbal English communication skills
* Experience in administrative support, virtual assistance, or operations preferred
* Available to work U.S. business hours (EST/CST overlap required)
* Highly organized with strong attention to detail
* Proficient in Google Workspace (Docs, Sheets, Drive, Calendar)
* Ability to manage multiple tasks and meet deadlines
* Reliable internet connection and professional work environment
* Responsible, proactive, and consistent in communication

### Compensation

* $400 – $800+ USD/month depending on experience
* Performance-based reviews and potential increases over time
* Paid monthly in USD

### How to Apply

Please send a short message including:

* Brief introduction and location in Brazil
* Relevant experience in administrative, VA, or operations roles
* Tools and software you are familiar with
* English proficiency level (writing sample or Loom video preferred)
* Availability and ability to work U.S. business hours

We review applications promptly and will contact shortlisted candidates soon.

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