Job Description

HR&Admin Specialist

Location: Ontario, CA

Job Description

The HR&Admin Specialist is responsible for the daily administrative and operational support of the office, ensuring a smooth and efficient workplace environment. This role will support office operations, vendor coordination, basic HR administration, and general administrative tasks.

1. HR Administrative Support

• Assist HRBP with onboarding and offboarding administrative processes.

• Support employee documentation and record management.

• Assist with employee attendance tracking and payroll processing.

2. Office Operations Management

• Manage daily office operations to ensure a clean, organized, and functional workplace environment.

• Coordinate office cleaning services, maintenance, and facility-related matters.

• Serve as the main point of contact for building management and service vendors.

• Assist with office setup, workspace organization, and equipment management.

3. Mail & Logistics Coordination

• Handle incoming and outgoing mail, packages, and courier shipments.

• Manage package tracking, distribution, and shipping arrangements.

• Maintain records of important deliveries and shipments.

4. Office Supplies & Vendor Management

• Purchase and manage office supplies and pantry items.

• Monitor inventory and control administrative expenses.

• Coordinate with vendors for office services such as internet, utilities, equipment, and maintenance.

5. Meeting & Administrative Support

• Assist in organizing internal meetings, including meeting room setup and scheduling.

• Provide administrative support such as document filing, record management, and internal coordination.

• Support team members with general administrative needs.

6. Travel & Event Coordination

• Assist employees with travel arrangements including flights, hotels, and transportation.

• Support the organization of internal activities and company events.

7. Other Administrative Duties

• Welcome visitors and manage front desk reception when needed.

• Assist leadership with administrative requests.

• Perform other duties as assigned to support office operations.

Qualifications

• Bachelor’s degree preferred;

• 1-3 years of HR administrative, office coordinator experience preferred.

• Strong organizational and multitasking skills.

• Proficient in Office Tools

• Excellent communication and coordination abilities.

• Detail-oriented, proactive, and reliable.

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